Wednesday, 10 August 2016

AGM 2016

AGM Report 2016

Dear Members

The third Annual General meeting was held at Crockham Hill Village Hall on Tuesday 2nd August 2016. Final details were ratified by the Committee on 31st May 2016.

In Short, all agenda items were passed unanimously by the members present. You will find the agenda below and the minutes of the meeting will be published HERE when they are completed. The Chairman outlined what a successful year we had had with now 54 groups and almost 220 members.

There were a few small changes to the committee and you will find details below:-
Chairman    -    Mike Collins
Secretary   -   Michele Harrison
Treasurer    -    Sylvia Greenwood
 Vice Chairman  - Molly Ward
Publicity   -    Christine Byrne
Membership Secretary    -    Estelle Barling
Groups Coordinator - Brian Swift
Business Secretary  - Colin Fairman
New Members Secretary - Lynn Swift
Website Reporter - Cathy Booth
Monthly Meeting Speakers - Molly Ward

Stephen Harding has resigned from the Committee as his three year term is complete and committee members may not continue unless they take up one of the officer roles. It was agreed that he will continue as before with responsibility for the website, equipment, ICT and Communication to assist the executive committee as a non committee member.


For the purpose of considering and where appropriate, and if thought fit, approving the following items
  1. Apologies for absence.
  2. Chairman’s Report.
  3. Approve minutes of the second annual general meeting held on 28th July 2015
  4. Approve Option 1 of clause 7 in the constitution as approved in 2015.
  5. Receive the Treasurer’s Report and approve the accounts for the year 2015/16.
  6. To report on nominations for Chairman, Vice Chairman, Treasurer and Secretary and put these to the vote.
  7. To report on nominations for the remaining Executive Committee members and put these to the vote.
  8. Approve the annual subscription rates for 2016/17 which the Executive Committee has recommended remain unchanged from 2015/16.
  9. The re-appointment of the Financial Adviser Graham Brown.
  10. Any other business.

The Minutes of the Annual General Meeting held on 28th July 2015 can be found HERE

The Minutes of the Annual General Meeting held on 2nd August 2016 can be found HERE

The Constitution which was formally ratified in Item 3 of the Agenda in 2015 may be found HERE

The Independent Examiner's Report to the Executive Committee as Trustees of U3A Edenbridge can be found HERE

The Accounts for the Financial Year 2015 - 2016 can be found HERE
The Membership Fees for 2016/17 remain the same and can be found HERE

We are committed to saving paper and money. Notice of the AGM was sent out to all members by email and by post to those who had requested otherwise. Details of the agenda, minutes, accounts etc were displayed on a screen and the notice board. 

Mike Collins
May 2016
Updated August 2016